Teachers' Guide
Thank you for booking your trip with us! We’ve made it easier than ever to prepare for your visit. On this page, you’ll find everything you need to know to ensure a smooth and enjoyable experience for both you and your pupils.
Below is all templates and documents you need to complete before visiting our centres.
Now you've emailed parents here's the next step...
Insurance
We strongly recommend you have comprehensive insurance in place to cover your residential visit with us. The Conway Centres do not provide personal accident or cancellation insurance for visiting groups. For adventurous activities there should be a minimum of 10 million public liability in place.
Coaches
We recommend booking your coaches as soon as possible. Depending on your visiting days we can look at speaking with any schools who are booked to see if a coach share may be more cost effective.
Risk Assessments
1. Schools/groups must complete a risk assessment before visits (per 1999 regulations).
2. Group Leaders must ensure risks are considered and precautions taken.
3. Assessments must cover: travel, accommodation, self-led & free time activities.
4. Visits require EVC/Evolve or local authority approval.
5. Help available via the Outdoor Education Advisors’ Panel website.
At Conway Centres, we understand giving parents and carers plenty of time ensures as many children can benefit from a residential trip as possible. We have made it easier than ever for you to update parents and carers about this fantastic residential opportunity…
We know you are busy which is why we have created a template document for you to share details about your planned residential in just 3 easy steps.
Our centres offer delicious, balanced menus designed to keep your group energised throughout your stay. We provide a variety of meal options to suit all tastes, and dietary requirements or allergies can be fully catered for with advance notice.
Curious about what else our centres have to offer? Discover more about our different packages, activities, and blogs below
Curious to learn more about your chosen centre? Explore detailed information about the facilities, activities, and unique features that make each visit unforgettable. Get a closer look at what your group can expect during their stay.
Below is a list of our top 10 FAQ's
Can the centre provide risk assessments for specific activities?
We don’t generally provide Risk Assessments to school as we hold the LOtC Quality badge, when the provider holds the LOtC Quality Badge there is normally no need to seek further assurances from the provider about the safety of provision. This is outlined in the attached document.
Schools are informed in EVC training and via EVOLVE that they only need to provide Risk Assessments for activities that are self led by schools.
Can you send me room plans and room capacities?
All room plans are within STEP 1 in the important documents section
I have a diabetic student, can the centre staff carb count for them?
Yes our staff are fully trained and very experienced in this area. Our catering team will discuss this with you on arrival.
Can we come for a pre-visit?
Yes please email Conwaycentres@edsential.co.uk
Why do you need to know our gender splits so soon?
We ask for this information at the same time as your class lists and dietary information, at least 6 weeks before you visit. Getting all of this information at the same time reduces admin time for both parties and allows our team to fully prepare for your visit, including making beds for your arrival based on the gender split.
Do you make our beds for us?
A residential is a great chance for children to do things they may not have done at home yet, so if you would prefer they make their own beds please let us know.
What kind of activities do you do?
Our full range of activities are linked above. If you are interested in some thing that is not listed, please email conwaycentres@edsential.co.uk
When do we need to let you know final numbers to secure a refund?
Our T&Cs state that no refund can be issued within 90 days of a visit starting.
Can children attend for the day only?
Yes we can arrange this. Just get in touch before they visit so changes can be made to your invoicing.
What do our programmes include and how will i know what has been booked for us
From a completely self-led residential by your school to a jam-packed timetable led by our outdoor tutors - our programmes offer a range of different options for all budgets and goals. Our expert bookings team will advise at booking stage which programme you have chosen and what this includes. Once you have booked, our programming team will be in touch to share the activities schedule for your trip.
